This time card calculator helps you track daily work hours and calculate total weekly pay. Enter your clock-in and clock-out times for each day, specify lunch breaks, and set your hourly rate to see total hours worked, overtime hours, and gross pay. Ideal for hourly employees, freelancers, and small business payroll.
Weekly Time Card
| Day | Clock In | Clock Out | Lunch Break | Hours Worked |
|---|---|---|---|---|
| Monday | 0.00 | |||
| Tuesday | 0.00 | |||
| Wednesday | 0.00 | |||
| Thursday | 0.00 | |||
| Friday | 0.00 | |||
| Saturday | 0.00 | |||
| Sunday | 0.00 |
How to Use This Time Card Calculator
- Enter your hourly rate in the top field.
- Select overtime multiplier (1.5x is standard, 2x for double time).
- For each workday, enter your clock-in and clock-out times using the time pickers.
- Select lunch break duration from the dropdown (unpaid break time).
- Review the summary to see total hours, overtime hours, and gross pay.
- Copy the summary to clipboard for your records or to send to payroll.
Understanding Overtime Rules
The Fair Labor Standards Act (FLSA) requires employers to pay non-exempt employees overtime for hours worked beyond 40 in a workweek. Overtime pay must be at least 1.5 times the regular hourly rate. Some states have additional rules.
Federal Overtime Standard
Under federal law, overtime applies after 40 hours per week. The workweek is a fixed seven-day period, which your employer defines. It does not need to start on Monday. All hours beyond 40 in that seven-day period are overtime hours.
State-Specific Overtime Rules
Some states have stricter requirements. California requires overtime after 8 hours in a single day and double time after 12 hours. Alaska mandates overtime after 8 hours per day for employers with 4 or more employees. Check your state's Department of Labor for specific rules.
Example Calculation
Monday-Friday: 8.5 hours each (42.5 hours total)
Saturday: 4 hours
Total weekly hours: 46.5 hours
Regular pay: 40 hours x $20 = $800
Overtime pay: 6.5 hours x $30 (1.5x) = $195
Gross pay: $800 + $195 = $995
Common Time Card Mistakes to Avoid
1. Not Recording Lunch Breaks
If your lunch break is unpaid, you must subtract it from your total time. Working 9 AM to 5 PM with a 30-minute unpaid lunch means you worked 7.5 hours, not 8 hours.
2. Rounding Hours Incorrectly
Some employers round to the nearest quarter hour (15 minutes). If you clock in at 8:53 AM, it may be rounded to 9:00 AM. Know your employer's rounding policy and verify that it complies with Department of Labor rules.
3. Forgetting to Track Off-the-Clock Work
Time spent on mandatory tasks like opening procedures, closing duties, required training, or responding to work emails counts as work time. Do not perform these tasks without recording them on your time card.
4. Confusing Total Hours with Overtime Hours
Overtime hours are only the hours beyond 40 per week. If you worked 45 hours, you have 40 regular hours and 5 overtime hours. Do not multiply all 45 hours by the overtime rate.
Time Card Reference
Use this reference for common time calculations and conversions.
| Minutes | Decimal Hours | Example |
|---|---|---|
| 15 minutes | 0.25 hours | 8:15 hours = 8.25 |
| 30 minutes | 0.50 hours | 8:30 hours = 8.50 |
| 45 minutes | 0.75 hours | 8:45 hours = 8.75 |
| 20 minutes | 0.33 hours | 8:20 hours = 8.33 |
| 40 minutes | 0.67 hours | 8:40 hours = 8.67 |
About This Time Card Calculator
This free online time card calculator helps hourly employees and employers calculate total hours worked and gross weekly pay. It supports standard Monday-Sunday workweeks, customizable lunch breaks, and overtime calculations based on FLSA rules.
The calculator automatically computes regular hours (up to 40 per week) and overtime hours (beyond 40 per week) separately. You can choose between time-and-a-half (1.5x) and double-time (2x) overtime rates depending on your employment agreement and state law.
All calculations are performed in your browser. No data is sent to any server. Your time card information is private and is not stored or shared.
Frequently Asked Questions
How do I calculate hours worked from a time card?
Subtract the clock-in time from the clock-out time to get total time, then subtract any unpaid lunch breaks. For example, if you clocked in at 9:00 AM and out at 5:30 PM with a 30-minute lunch break, you worked 8 hours. (5:30 PM - 9:00 AM = 8.5 hours - 0.5 hour lunch = 8 hours).
What is the standard work week for overtime calculations?
Under the Fair Labor Standards Act (FLSA), overtime is calculated on a weekly basis. Non-exempt employees must receive overtime pay for any hours worked beyond 40 in a single workweek. Some states have daily overtime rules in addition to weekly requirements.
How do you calculate time and a half for overtime?
Multiply your regular hourly rate by 1.5 to get your overtime rate. For example, if you earn $20/hour, your overtime rate is $30/hour. Multiply this by the number of overtime hours (hours beyond 40 in a week) to calculate overtime pay.
Should lunch breaks be included in hours worked?
No. Unpaid lunch breaks should be subtracted from total time. Most employers provide 30-60 minute unpaid lunch breaks. If you are required to work during lunch (eating at your desk while answering emails), that time must be paid.
How do I track time for payroll if I work different hours each day?
Record your clock-in and clock-out times for each day of the week. A time card calculator adds up the daily hours to give you total weekly hours. This total determines regular pay and overtime pay if you worked more than 40 hours.
What is the difference between regular time and overtime?
Regular time is hours worked up to 40 per week, paid at your standard hourly rate. Overtime is hours worked beyond 40 per week, paid at least 1.5 times your regular rate. Some states also require overtime for hours beyond 8 in a single day.
Can I use this calculator for biweekly pay periods?
This calculator computes hours for a single workweek (Monday through Sunday). For biweekly periods, calculate each week separately, then add the totals together. Overtime is calculated weekly, not biweekly, so each week must be calculated independently.
What if my employer uses a different workweek start day?
The FLSA allows employers to define their workweek as any fixed seven-day period. While this calculator displays Monday through Sunday, you can use it for any seven-day period by entering times starting from your employer's designated start day.
How accurate is this time card calculator?
This calculator computes time to the minute and displays hours in decimal format (e.g., 8.25 hours for 8 hours 15 minutes). It uses standard time calculation methods. However, always verify your employer's specific policies on rounding and overtime thresholds.
Privacy & Limitations
- All calculations run entirely in your browser -- nothing is sent to any server.
- Results are estimates for planning purposes and should not replace professional financial advice.
Related Tools
- Debt Snowball Calculator -- Compare snowball vs avalanche debt payoff strategies with payment schedules and
- Take Home Pay Calculator -- Estimate your net pay after federal and state taxes, Social Security, and
- Sales Tax Calculator -- Calculate sales tax amount and total price
- Capital Gains Tax Calculator -- Estimate federal and state capital gains taxes with short-term and long-term
Related Tools
View all toolsSimple Interest Calculator
Calculate simple interest and total amount
Loan Calculator
Calculate monthly payments and total interest
Loan Amortization Schedule
Generate a full payment-by-payment breakdown with principal, interest, and balance
Mortgage Calculator
Estimate mortgage payments and totals
Refinance Calculator
Calculate break-even point on mortgage refinancing and compare monthly savings
Compound Interest Calculator
Calculate compound growth over time
Time Card Calculator FAQ
How do I calculate hours worked from a time card?
Subtract the clock-in time from the clock-out time to get total time, then subtract any unpaid lunch breaks. For example, if you clocked in at 9:00 AM and out at 5:30 PM with a 30-minute lunch break, you worked 8 hours. (5:30 PM - 9:00 AM = 8.5 hours - 0.5 hour lunch = 8 hours).
What is the standard work week for overtime calculations?
Under the Fair Labor Standards Act (FLSA), overtime is calculated on a weekly basis. Non-exempt employees must receive overtime pay for any hours worked beyond 40 in a single workweek. Some states have daily overtime rules in addition to weekly requirements.
How do you calculate time and a half for overtime?
Multiply your regular hourly rate by 1.5 to get your overtime rate. For example, if you earn $20/hour, your overtime rate is $30/hour. Multiply this by the number of overtime hours (hours beyond 40 in a week) to calculate overtime pay.
Should lunch breaks be included in hours worked?
No. Unpaid lunch breaks should be subtracted from total time. Most employers provide 30-60 minute unpaid lunch breaks. If you are required to work during lunch (eating at your desk while answering emails), that time must be paid.
How do I track time for payroll if I work different hours each day?
Record your clock-in and clock-out times for each day of the week. A time card calculator adds up the daily hours to give you total weekly hours. This total determines regular pay and overtime pay if you worked more than 40 hours.
What is the difference between regular time and overtime?
Regular time is hours worked up to 40 per week, paid at your standard hourly rate. Overtime is hours worked beyond 40 per week, paid at least 1.5 times your regular rate. Some states also require overtime for hours beyond 8 in a single day.
Can I use this calculator for biweekly pay periods?
This calculator computes hours for a single workweek (Monday through Sunday or your chosen start day). For biweekly periods, calculate each week separately, then add the totals together.